Auction Gala Volunteer Resources

Thank you for becoming an auction volunteer!  On this page you will find resources to help you with your auction projects.

The 2018 Auction Gala will be held Saturday, February 3, 2018 at the Sentinel Hotel downtown Portland.  The Gala is TIS' largest fundraising event; we raise close to $250,000 that will directly and immediately benefit TIS students!  This event funds educational technology, teaching tools, classroom equipment, teacher professional development, and so much more! 

The success of this event depends largely on the work of our amazing group of parent volunteers.  Thank you for your time and commitment to the success of this event and our students!

Auction questions?:  Contact us!

Procurement Resources

  • Donation Form (updated version coming soon)
  • Donation Request Letter (updated version coming soon)

Class Baskets & Artwork

Class baskets and artwork help bring in a significant amount of revenue for the school, primarily during the silent auction on event night.

Class basket and artwork ideas should be registered by September 29th with our class basket/artwork coordinator, Reba Akin.  All ideas will need approval prior to execution (mostly to eliminate duplicate ideas). Throughout the progress of each project, please fill out the appropriate form(s) below with accuracy so that we can properly thank each person involved in the success of your project.  Class Baskets/Artwork ideas can be found on the TIS Auction Pinterest page.

Class Baskets/Artwork forms:

    *** Note: We no longer take bottles of liquor to include in our baskets per OLCC laws. Beer, wine, and cider are ok, but must be in factory-sealed containers. Please inform your class and keep in touch with the class basket/artwork coordinator so that your basket can fall within the guidelines.  Please DO NOT drop off alcoholic beverages to teachers in classrooms; you may coordinate with Rebecca Roberts, Lisa Olivares, or Lauren Riegelnegg for pickup.


      Auction sponsorship is a wonderful way to promote your business while also supporting a great cause!  We provide many opportunities for sponsor recognition before, during and after the Gala.  Your investment as a sponsor lets the community know that you are a partner in educating bilingual, self-confident global citizens.  If your business is interested in sponsorship, please review the sponsorship benefits outlined in the document below.  For questions or more information, please contact Lisa Olivares, Alumni and Community Engagement Manager, at or 503-226-2496 x116 to set up a meeting.

      • Auction Sponsor Information (coming soon)

      Volunteer Position Descriptions and Time Commitments

      Our event day volunteers are among the most important people of the evening. Without you, we wouldn't be able to pull it off so beautifully! Please be advised: some of these jobs require lifting/moving in excess of 20lbs. Many volunteers may bring a change of clothing/shoes in order to get the job done comfortably! See descriptions of various event day volunteer jobs below.