Providing an After School Class or Tutoring at TIS

Applications for 2017-18 Classes are now closed. Providers can apply in Winter 2017. Please mark your calendars for the After School Vendor Fair (held within our Fall Fun Fair) held the day before school starts on Monday, August 28 9:30-11am. Accepted vendors will be able to provide information to families about their programs and to accept registrations. 

The International School is pleased to work with approved vendors (including TIS employees) to provide after school activities for TIS students. If you are interested in providing an after school activity please see the requirements and instructions below. 

We ask all vendors to commit to a full year of classes or tutoring sessions. You may divide your class up to trimester, and cancel due to low enrollment up to 2 days before the first day of your classes.  When filling out your application, please enter dates for the entire year and each trimester of your class. CLICK HERE for a list of days that are not available for after school programs - please plan your classes accordingly.

What are the Requirements of After School Vendors?

  1. Complete the application process and submit accompanying documentation.

  2. Pay rent for the space you are using at TIS to conduct the after school activity. The rental rate is $10.00 per classroom, per day. Rent is due and payable on the 15th day of the month after facilities use.  Invoices will not be sent. It is the renter’s responsibility to submit payment along with a record of hours and days of facilities use. Failure to pay rent on a timely basis may result in immediate termination of property use.

    • The gym is not available, except for SquareGator Inc.

    • Facilities are not available for use after 5:30pm on weekdays, during scheduled Breaks, on holidays, weekends and other days listed as no after school class days on TIS public calendar. CLICK HERE for a list of days that are not available for after school programs - please plan your classes accordingly.

  3. Submit a complete roster of students on the first day of your class and every time there is a roster change (emailed to afterschool@intlschool.org). One of these forms MUST be used (take your pick): half page (MS Word or pdf, or full page (MS Word or pdf).
  4. Pick up students for class no later than 3:30pm.

  5. Follow all requirements listed in the After School Activities Agreement

How do I become an After School Vendor?

Here are the steps to providing an after school class at The International School:

  1. Application Complete the online application. Applications for 2017-18 Classes are now closed. Providers can apply again in Winter 2017.

  2. Documentation Once you submit the online application, email the following items to afterschool@intlschool.org. Your application will not be reviewed without these documents:

    • Certificate of Liability A copy of your Certificate of Liability that lists TIS as additional insured. Independent Liability Insurance can be purchased through WSC Insurance, the broker for TIS, or through your own insurance company. Policies must include a minimum $1 million general aggregate and $1 million per occurrence coverage. Click here for a sample - consider sending this to your insurance provider as a sample of what you need from them.

    • Background Check Evidence of a background check for all instructors who will be working in the after school activity. This can be done through the Oregon Department of Education (Current TIS employees do not need to submit a background check)

  3. Review TIS will review your application and documentation.

  4. Approval If your application is approved, an email will be sent to the email address you listed with the After School Activities Agreement attached. Sign, scan and email the Agreement to afterschool@intlschool.org. DO NOT advertise your activity to families until you return your signed agreement.

    • Approval is not guaranteed and will be based on a number of factors, including but not limited to available classroom space and the type of activity offered. Class approval is valid for for a maximum of one school year and may be revoked by the school at any time for reasonable cause.

  5. Room assignment We will contact you with a room assignment and other pertinent information. Your class will be listed on the TIS website.

    • Want to expand your reach? Advertising in our weekly parent email newsletter is available for $25 per week. Please contact marketing@intlschool.org for further information.